Minutes of Meeting in Hindi: Meaning, Format, Example

Many offices, societies, schools and family businesses in India hold their meetings in Hindi, and the people who read the record afterwards are more comfortable reading it in Hindi too. If you have been asked to write minutes of meeting in Hindi, called बैठक का कार्यवृत्त, this guide gives you everything you need: the standard format, a template you can copy, a filled-in example, the Hindi terms for each section, and a simple rule for deciding between Hindi and English minutes.

Minutes of meeting meaning in Hindi

The usual Hindi word for minutes of meeting is कार्यवृत्त (kāryavṛtt), and the full phrase is बैठक का कार्यवृत्त. In everyday office talk many people simply say "MOM" even when the document itself is in Hindi, and that is fine. The purpose does not change with the language: minutes are a short, official record of who attended, what was decided, and who will do what by when. They are not a word-by-word account of the discussion.

If you are new to minutes in general, our guide to the minutes of meeting format explains each section in English. The Hindi version below follows the same structure.

Common Hindi terms used in minutes

These are the headings and phrases you will use most often. Keep them consistent from one meeting to the next so readers know where to look.

Minutes of meeting format in Hindi (copy this template)

Copy this into Word, Google Docs or an email and fill in the brackets. Keep every heading even when a section is short, so the minutes look the same every time.

A filled-in example

Here is the template filled in for a monthly sales review at a small distribution company.

Notice what the example leaves out: who said what, the back-and-forth, and the reasons behind every number. Each decision is one plain sentence, and every task has a name and a date.

How to write minutes in Hindi, step by step

1. Prepare the heading before the meeting. Fill in the name, date, place and agenda in advance, so during the meeting you only write outcomes.
2. Write decisions as they happen. When someone says "तो यह तय हुआ" or "ठीक है, ऐसा ही करते हैं", that is a decision. Write it down in one sentence.
3. Ask for a name and a date. If a task is agreed but nobody owns it, ask politely: "यह काम कौन करेगा, और कब तक?"
4. Use simple Hindi. Plain, everyday Hindi is better than heavy official vocabulary. If an English word is what everyone uses, such as "stock", "order" or "invoice", it is fine to keep it.
5. Send the minutes the same day. People correct mistakes while the meeting is fresh. Minutes sent a week later get ignored.

Our guide on how to take minutes of meeting covers the note-taking side in more detail.

Hindi or English minutes: which should you use?

A simple rule: write the minutes in the language your readers are most comfortable reading, not the language the meeting happened in. A few common cases:

• Hindi works best for housing societies, local committees, schools, many family businesses, and offices where official work is done in Hindi.
• English works best when the minutes go to clients, head offices in other states, or anyone who does not read Hindi comfortably.
• Hinglish meetings are common in companies. The meeting may be in Hindi and English mixed, but the minutes are usually written in one language, most often English, so they are easy to search and forward. We cover that in how to record Hinglish meetings and get notes in English.

Whichever you pick, stay consistent for a meeting series. Switching languages from month to month makes old minutes harder to find.

Common mistakes in Hindi minutes

• Writing the whole discussion. Minutes are not a transcript. Record the outcome, not every opinion.
• Tasks without dates. "अमित जी देख लेंगे" is not an action item. "अमित जैन, 25 अक्टूबर तक" is.
• Mixing scripts in one document. Do not switch between Devanagari and Roman script for the same words. Pick one and stick to it.
• Forgetting the absent members. List them, and give someone the task of updating them.

Using an AI meeting notetaker for Hindi meetings

Writing minutes by hand means someone spends the meeting typing instead of taking part. An AI meeting notetaker can do the listening. Zrec records the meeting from your own computer, with no bot joining the call, and works for Zoom, Google Meet, Teams and in-person meetings. Choose Hindi or Hinglish for the meeting and it transcribes the conversation in Roman script, then writes the minutes in English: decisions, and action items with owners and due dates, each linked to the moment it was said. Zrec does not write the minutes in Devanagari, so if your readers need Hindi minutes, use its decisions and tasks to fill the Hindi template above in a few minutes. See how it works on the Zrec home page.

Frequently asked questions

What is MOM called in Hindi?

Minutes of meeting are called कार्यवृत्त, or बैठक का कार्यवृत्त. Many offices also just say MOM.

Can I write minutes in Hindi for an official meeting?

Yes. Minutes are valid in any language your organisation uses. If your organisation has its own format, follow that, and use the headings above for anything it does not cover.

Should I translate English minutes into Hindi?

Only if your readers need it. If you do, translate the decisions and action items carefully and keep names, numbers and dates exactly the same.

How long should Hindi minutes be?

For a one-hour meeting, usually one page. If it runs longer, you are probably recording the discussion instead of the outcome.

Language does not change what good minutes do: say what was decided, who will do what, and by when.